- #Classic invoicer vs logic invoice pdf
- #Classic invoicer vs logic invoice software
- #Classic invoicer vs logic invoice code
#Classic invoicer vs logic invoice pdf
You may even want to email a PDF copy to your Credit Controller! It’s also good practice to put a file copy away into a document management system, again in PDF format, to allow resends or for company records.
#Classic invoicer vs logic invoice code
Companies whose account code does appear in the database would receive an electronic copy of their invoice. Companies whose account code is not listed would automatically receive their invoices and statements via post. For example, an MS SQL database can be created containing the account code and the relevant delivery method. post or electronic) – this logic which may come from the host application or failing that may come from a simple lookup table or database. A good starting point is PDF, moving to XML if requested at a later date.Īssuming you haven’t got a 100% uptake rate, you need to add some logic to the current process to decide how a specific invoice needs delivering (i.e.
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PDF is an image representation of the invoice and is best suited to e-Billing, whereas XML is more suited to a true electronic interchange of invoice data and requires more setup. PDF, XML, CSV, EDI, TIFF, HTML, FAX etc) but most popular would be either Adobe PDF or XML format. Formate eVo software) is an ideal "document translation hub" to take existing document output from your business system and seamlessly deliver to your customer in virtually any format – electronic invoices can be presented in many different formats (e.g.
#Classic invoicer vs logic invoice software
ERP Enterprise Output Management software (e.g. What format do I send my invoice in? This all depends on if you are moving to a true e-commerce type scenario or simply looking to bill your customers more cost effectively. Hint - a great way to drive e-Billing is to play the environmental card, nobody likes to be an “Eco Dinosaur”. Convert the proactive ones now and move the traditionalists later. Just because you have a few die-hard customers, don’t hold your business back based on their reaction. Going back to our example calculation above, that equates to a cost saving of £5,400 per annum based on a 60% uptake rate. Have you actually spoken to your customers recently? In our experience, when companies ask the question they are surprised by the numbers agreeing to electronic invoicing we would expect a typical uptake from 50 to 75%. It’s strange that your customers won’t agree to this when we all routinely use the internet and it’s very rare we receive a paper invoice. Given the above example most companies recognise e-Billing is worth looking at but often dismiss the idea with the old nutshell, “Our customer simply won’t accept an electronic invoice”. Will My Customer Accept an Electronic Invoice? *This assumes a letter costs 50 pence – this covers the stamp, envelope, printing and paper cost but does not include the cost of lost post and the environmental impact. If a company delivers, just 1000 invoices and 500 statements per month, that’s a cost of: Let’s get your attention with an example: The True Cost of Post
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We are amazed so many companies still persist in delivering business documents like statements and invoices by post.
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When delivered, it’s no better - post needs opening, distributing and filing, all of which cost money. It’s expensive, slow and sometimes very unreliable. How many times have you asked the question: “Am I really delivering this document in the most efficient and cost effective way?” The timely delivery of documents is vital to any business, be it an invoice so you are paid on time or an urgent purchase order to buy crucial stock.